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3 Ways to Avoid Overpaying for Business Products with One Supplier in 2022

February 21st, 2022 | 9 min. read

3 Ways to Avoid Overpaying for Business Products with One Supplier in 2022

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Are you tired of wasting time and money on business products? In the past few years, there has been a drastic change in the way organizations buy office supplies. There are literally thousands of business products to choose from, and there's no shortage of business product suppliers either. 

This is why a lot of companies spend too much time (and money) searching for deals online, placing orders, processing invoices, and ordering supplies from multiple vendors. These factors often lead to headaches for your accounting department and even unengaged, unproductive employees.

At Egyptian Workspace Partners, we know how easy it is to waste time and money buying business products. As a single-source supplier, we help you reduce the number of vendors you buy from, so you have time to tackle more important tasks during the workday.

In this article, we'll list the three ways you can stop overpaying for business products. From streamlining your ordering process to vendor consolidation, you'll learn how you can save your organization 25 to 50 percent on business products, so you can get back to work.

3 Ways to Avoid Overpaying for Business Products

1. Cut Costs with Custom Pricing

The Problem

Everyone loves a good bargain, right? Of course, but constantly scouring the internet for deals isn't always the best way to buy business products. Why? Because you're paying the exact same prices as every other business out there, not trying to find a supplier who offers custom pricing. 

This is exactly why you need custom pricing. After all, no two organizations use the exact same items, so why should you pay the exact same prices as everyone else? Additionally, big-box store prices are always fluctuating, so if you buy an item on sale one month, the sale price isn't guaranteed the next month.

The Solution

If you're looking for a new office supply vendor, you may have concerns about pricing. You may be thinking, will my prices go up? Will I actually lose money?  Fortunately, these are easy objections to overcome when you choose a single-source supplier who offers custom pricing. 

But, you may be wondering, how does custom pricing work? Well, it depends on the vendor. Here at Egyptian Workspace Partners, we conduct a business product audit to identify the items you order most often, so you can be confident you're saving money on the supplies you frequently order. 

  Item Description Pricing   Item Description Pricing

Universal Perforated Writing Pads, Wide/Legal Rule, 50 Canary-Yellow, 8.5 x 11.75 Sheets, Dozen

UNV10630

Universal Perforated Ruled Writing Pads, Wide/Legal Rule, 50 Sheets, Dozen

Egyptian: $8.95

Staples: $14.99

Quill: $14.99

Office Depot: $15.49

311687UNV14115 Universal Hanging File Folders, Letter Size, 1/5-Cut Tab, Standard Green, 25/Box

Egyptian: $7.95

Staples: $9.79

Quill: $12.99

Office Depot: $14.49

Universal Pen-Style Permanent Marker, Fine Bullet Tip, Black, Dozen

UNV07071

Universal Pen-Style Permanent Marker, Fine Bullet Tip, Black, Dozen

Egyptian: $3.95

Staples: $7.99

Quill: $9.99

Office Depot: $7.79

 

Universal Ballpoint Pen, Stick, Medium 1 mm, Black Ink, Gray Barrel, Dozen

UNV27410

Universal Ballpoint Pen, Stick, Medium 1 mm, Black Ink, Gray Barrel, Dozen

Egyptian: $0.25

Staples: $1.25

Quill: $2.39

Office Depot: $2.99

Self-Stick Note Pads, 3" x 3", Yellow, 100 Sheets/Pad, 12 Pads/Pack

UNV35668

Universal Self-Stick Pads, 3" x 3", Yellow, 100 Sheets/Pad, 12 Pads/Pack

Egyptian: $3.95

Staples: $8.29

Quill: $15.79

Office Depot: $13.99

Universal Invisible Tape, 1" Core, 0.75" x 36 yds, Clear, 12/Pack

UNV83436VP

Universal Invisible Tape, 1" Core, 0.75" x 36 yds, Clear, 12/Pack

Egyptian: $10.95

Staples: $13.99

Quill: $20.79

Office Depot: $32.19

Universal Binder Clips, Medium, Black/Silver, Dozen

UNV10210

Universal Binder Clips, Medium, Black/Silver, Dozen

Egyptian: $0.85

Staples: $1.79

Quill: $2.89

Office Depot: $2.39

Universal Basic-Duty Easy Assembly Storage Files, Letter/Legal Files, White, 12/Cartons

UNV95223

Universal Basic-Duty Easy Assembly Storage Files, Letter/Legal Files, White, 12/Cartons

Egyptian: $31.95

Staples: $36.58

Quill: $52.99

Office Depot: $30.49

2. Switch to Cheaper Alternatives

The Problem

There are only so many hours in a day. Regardless of your role or industry, you have a very important job to do and people who rely on you to complete your daily duties. Ordering office supplies may be an essential part of running your business, but it shouldn't take up all of your time either.

The sad thing is, you could be wasting a lot of money on supplies if you're only buying name-brand products. Most private-label products are made in the same factories are their name-brand counterparts, and offer the same level of quality even though the box is different. 

Not to mention, you could also lose money if you haven't reviewed your purchasing strategy in a while. For example, if you're currently buying ready-to-use chemicals, you could go from five dollars for a bottle of Windex to thirty cents a bottle by making the move to chemical dilution systems

The Solution

A single-source supplier can help you find cheaper, comparable alternatives to the products you're currently using. Here are some of the most common ways you can save money: 

3. Save Time Shopping with Streamlined Ordering

The Problem

With more work and fewer employees to go around, your time is more precious than ever before. You (and your most valuable employees) shouldn't have to waste time shopping for deals online or making weekly trips to Sam's Club to stock up on supplies. 

On top of that, ordering supplies from multiple vendors is a headache. When you order from more than one supplier, it's a process to figure out where your hard-earned money is going. You may even have to download usage reports from every single vendor to see this, which is a huge waste of time (and money). 

The Solution

Fortunately, you can easily save time and money with vendor consolidation. But, how exactly is this possible? When you consolidate vendors, you'll spend less time ordering business products because there are fewer invoices, deliveries and suppliers to manage. 

Ideally, you should go with a single-source supplier who offers more than business products. If you can order facility products, breakroom supplies and office furniture from the same company, you'll cut down on processing time and effort. Plus, you'll increase workplace productivity.

It's Time to Stop Overpaying for Business Products

If you're tired of overpaying for business products, it's definitely time to switch to a single-source supplier. With a single-source supplier, you can shrink soft costs by streamlining your ordering process, cut hard costs with cheaper (but high-quality) alternatives and save time shopping for supplies.

Most importantly, you and your supplier should operate as partners, instead of just another buyer-seller relationship. When you work with the right single-source supplier, you'll have access to a partner who understands your business as well as you do, and goes out of their way to make sure you succeed. 

Want to save anywhere from 25 to 50 percent on business products? Set up your free account for 20 percent off your first order with Egyptian today!

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