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How to Choose the Right Office Task Chair in 2022 (12 Questions to Ask)

October 12th, 2021 | 9 min. read

How to Choose the Right Office Task Chair in 2022 (12 Questions to Ask)

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It may not seem like a big deal, but did you know selecting the right office chair for you and your employees is the best way to improve wellbeing, engagement and productivity? Since most employees work at least eight hours a day at their desks, they need an office chair that supports the way they work. 

However, it is important to keep in mind that no two employees are created equal. Every person has a different body type, so it is extremely important to choose an office chair that easily adapts to every single worker and their individual needs.

Here at Egyptian Workspace Partners, we know it's not easy to find office chairs that work for every single employee. That's why we help you find seating that supports how your people move, so everyone can be comfortable at work. 

In this article, we'll take a look at the top twelve questions to ask when you're selecting an office task chair. From your overall budget to chair assembly, this article will make sure you pick out the perfect office task chairs for you and your employees. 


Find office seating that works for every employee when you sign up for the Chair Test Drive Program!


How to Choose an Office Chair: 12 Question to Ask Before You Buy 

1. What is Your Budget?

Office Task Chair

Several factors can affect the final price of an office chair. Typically, office seating can range anywhere from $100 to $1500 per chair. The warranty, build quality, fit and finish, adjustability and comfort determine the overall price. The more expensive the chair, the more superior the chair will be. 

For example, the Steelcase Gesture starts in the high $800's because it offers a variety of ergonomic adjustments to support all body types. Plus, it has a lifetime warranty, multiple customization options and superior build quality that is designed to support users weighing up to 400 pounds.  The AMQ Bodi, on the other hand, starts in the low $300's, has a ten-year warranty and only comes with basic adjustments. 

2. Do You Need an Office Chair with a Certain Weight Limit?

The average amount of time someone sits in a chair directly impacts its weight limit. Some office chairs are only rated for a few hours of sitting per day and support up to 250 pounds. Other chairs, like the Steelcase Series 1, are rated for 24-house use with a maximum weight limit of 400 pounds. 

Ultimately, the weight limit depends on the chair's overall build quality and materials. The higher the weight limit, the longer an office chair will last. High-performance seating will support higher weight limits and last longer, while low-budget chairs will only support weight limits under 300 pounds. 

3. Do You Need a High-Back or Mid-Back Office Chair?

Office Task Chair behind a desk

How high do you want the back of your chair to go? Typically, high-back office chairs are marketed as conference seating, or even as a luxury feature for an executive task chair. For example, the AMQ Siya has a high back with a height ranging anywhere from 41.25 to 45.25 inches, while the Steelcase Amia comes with a mid-back ranging from 16 to 21 inches. 

4. What is the Best Seat Depth for Your Office Chair?

Most high-performance office chairs offer a seat depth adjustment. To accommodate employees of different heights, they may require an adjustable seat depth to sit comfortably. The average seat depth ranges anywhere from 21 to 24 inches. The Steelcase Leap, for instance, has a seat depth to easily fit every user, regardless of how tall or short they are. 

5. Which Type of Caster is Best for Your Flooring?

Tall Office Task Chair in Private Office

Flooring your workspace may be costly, but it's easily avoidable if you choose an office chair with the right casters. Fortunately, it's easy to remember: hard casters are designed for carpets and soft casters are intended for hard surfaces.

Low-budget office chairs typically have plastic casters that only roll on low carpet. High-end chairs tend to have larger casters that quickly move on any surface. To prevent damage to your flooring, you should pair your chair with casters made from high-quality materials, like aluminum, or even a chair mat.

6. Which Adjustment Mechanism Should You Choose?

The most basic mechanism, typically found on low-budget chairs, has several paddles. This feature controls adjustments like height adjustment, seat slide adjustment, tension adjustment and back angle lock. These mechanisms are common, but also confusing because they require manual operation. 

Higher-end chairs have auto-mechanisms that offer advanced features like a weight-activated mechanism, adaptive bolstering or even 3D LiveBack Technology. These features are intuitive and reduce the number of manual adjustments that must be made to your office task chair. 

7.  What Type of Arms Do You Prefer?

Office Task Chair

Depending on the type of chair you choose, it will either come with fixed arms, height-adjustable arms or an adjustable pivot range. Armrests that adjust in height, width and depth provide forearm support and correctly align your body. Low-budget chairs typically have fixed arms., while more expensive chairs offer adjustable armrests that improve comfort and ergonomics. 

8. What Type of Fabric Do You Want?  

Office task chairs come in a variety of materials, including leather, mesh, vinyl and fabric. Certain materials, like leather, may cost more than other options, but it provides comfort and has an unmatched, professional appearance. Mesh is the most breathable option out of the four chairs, but it's not very easy to clean. 

Vinyl is a plastic material that that looks similar to leather, but it's more affordable. As the most popular material for office chairs, fabric is the most comfortable and affordable option. However, it's less breathable than the other options. 

It is important to remember that not all chairs come in a variety of materials. That being said, most Steelcase chairs come in a wide variety of materials. If you are purchasing a large number of office chairs, you will want to make sure the chair you choose fits the decorations in each room. 

9. What Type of Base Do You Want?

Office Task Chair behind desk

The base of your office chair is an important feature, but it's often overlooked. Higher-end office chairs have a sturdy aluminum base with a variety of finish options available, while low-budget chairs come with simple plastic bases. For example, Steelcase Think has two base options: a frame-matching base or an aluminum base. 

10. Do You Want a Lumbar Support?

The warranty is one of the most important features an office task chair can have. As a rule of thumb, the more expensive the chair, the better the warranty. Low-budget office chairs have warranties that only last one to five years and exclude certain parts. Plus, they're typically made with low-quality materials that will most likely break in a few years. 

Higher-end office task chairs usually come with ten-year, 12-year or even lifetime warranties because they are build to last and made of high-quality materials. For example, all Steelcase chairs are covered by a limited global warranty. Structural elements are covered for life, while textiles are covered anywhere from five to 12 years. 

12. Do You Want a Fully Assembled Chair?

Office Task Chairs

Not all office chairs arrive assembled, so it's important to check before you buy. Low-budget chairs typically arrive in pieces with little to no packaging, causing the greatest risk of potential damage during transit. Higher-end office chairs come fully assembled, with extra packaging, leaving little to no damage.

Additionally, keep in mind that shipping and assembly costs impact the final price of an office chair. Depending on the manufacturer or size of the chair, these costs are usually built into the final price of the chair.

How to Choose the Right Office Task Chair: The Final Decision

Choosing the right office task chair is no easy task. It takes a lot of time to figure out which option is best for you, and even more time to make a decision if you're buying for multiple people. Fortunately, these questions can be extremely helpful as you start evaluating options and deciding which office task chair is best for you. 

Ultimately, the final decision will come down to what your overall budget is, what features you're looking for and whether or not you want a fully assembled chair. These questions may seem excessive, but they will help you choose an office chair that works for you and your employees, for years to come.

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